The key to a successful meeting involves a lot of preparations. Regardless if it is an emergency meeting or periodic meeting, one should know not only how to conduct effective meetings but also finding the right meeting space or room. There are various factors to consider; some are obvious and others happen to be omitted or overlooked sometimes. It is important that these steps should be used when looking for a serviced office with meeting rooms.
1. Always start with the number of participants. Knowing how many people will be present in a meeting will help decide how huge or small the meeting room will be, how many tables and chairs are needed, and how many support staff are required during the course of the meeting.
2. Next is to determine what time the meeting should be held. Different meeting types necessitate differing requirements. For example, a video conference meeting needs information technology equipments such as high speed Wi-Fi connection, on screen projector, and top of the line audio equipment. A brainstorming session or meeting do not require these items so tables and chairs will do. When looking for a flexible office with conference and meeting rooms, always factor the kind of meetings that you frequently do so that you will know if the serviced office of choice is the right one for you.
3. Prepare a check list of items that you need, either frequently or in anticipation. The reason why you are renting a serviced office with meeting rooms is that you do not want to invest yet on some office and meeting items as you need to be liquid for more important aspects of your business. The check list will help you decide which serviced office to rent or occupy temporarily.
4. Check, test, and inspect everything that there is. It is not enough that all that you need in a meeting can be provided by the serviced office company. It is also important that you know which facilities and equipment are in good condition and matches configuration with your own gadgets and other IT equipment. For example, if you are still running on an older version of a computer operating system, see to it that the serviced office facilities has some tools to make your computer run and avoid embarrassing situations of videos not playing, or audios not audible enough, or at worst, you cannot make presentations at all.
5. Inquire on other services. Does the company provide an alternate power supply when power failure occurs? Does it have talented techie guys to configure what is wrong with your laptops? Can it provide security when you need one if you happen to have VIPs as your participants?
Renting a meeting space or room whether temporarily or as part of your requirement when renting a serviced office can be relatively easy provided of course that you know the things you are looking for. Preparation is the key element when you want to know what to consider in order to achieve quality meetings.
About the Author: Reynold Davis is a self-employed online entrepreneur currently working from four different cities around the world. He is a regular contributor to various sites and blogs specializing in startup businesses, business traveling and working environment solutions for self-employed business owners.
Cover photo credit: Karstendc
